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E-invoice 30-Day Limit and E-way Bill Rules: What Traders Must Know

ई-इनवॉइस 30 दिन की सीमा और ई-वे बिल के नए नियम: व्यापारियों के लिए

Who must issue e-invoices, the 30-day reporting limit for turnover of Rs 10 crore and above, e-way bill 180-day document rule, 360-day extension cap and MFA login.

E-invoice in BUSY E-way bill in BUSY

E-invoice and e-way bill mistakes are easy to make and hard to undo: the portal does not accept late or old documents. These are the rules that matter in daily billing.

E-invoice

Rule	What it means
Who must issue	Businesses whose aggregate turnover crossed Rs 5 crore in any financial year from 2017-18, for B2B sales, exports and their credit / debit notes. Some sectors (banks, insurance, GTA, passenger transport, SEZ units and others) are exempt.
30-day reporting limit	If your turnover is Rs 10 crore or more, an invoice, credit note or debit note older than 30 days cannot be reported to the IRP. Applied from 1 April 2025 (from 1 November 2023 for Rs 100 crore and above).
Without an IRN	A B2B invoice without IRN is not a valid invoice; the buyer may lose ITC and you may face penalty.
Cancelling	An IRN can be cancelled only within 24 hours and only in full. After that, issue a credit note.
Returns	E-invoice data flows into GSTR-1 automatically; check it before filing, do not enter it twice.

E-way bill

Rule	What it means
When needed	For movement of goods above Rs 50,000 consignment value; limits for movement within a state differ by state.
Validity	One day for every 200 km for normal cargo (20 km for over-dimensional cargo).
180-day document rule	From 1 January 2025 an e-way bill can be made only for a bill or challan dated within the last 180 days.
Extension cap	An e-way bill can be extended up to 360 days from its original generation, not beyond.
Multi-factor login	Username and password plus an OTP is compulsory for all users from 1 April 2025.
Cancel / reject	Cancel an unused e-way bill within 24 hours. The buyer can reject one within 72 hours.

Good habits

Generate the e-invoice when you save the bill, not at month-end. BUSY can do it on save: e-invoice setup in BUSY.
Generate the e-way bill from the same bill: e-way bill in BUSY.
Keep party GSTIN, PIN code and distance correct in the master; most rejections come from these.
Credit notes for returns or discounts: report them within the 30 days too.
Once a month, match e-invoices and e-way bills with the sales register. Differences are a common reason for GST notices.

General information, not legal advice. GST and income-tax rules change often: check the latest notifications, circulars and GSTN advisories, and consult your CA or tax practitioner for your own case.

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Updated 2026-10-27 · Bharat Busy Care, Authorised BUSY Platinum Partner, Sri Ganganagar

FAQ

What is the 30-day limit for e-invoice?

Businesses with aggregate turnover of Rs 10 crore or more cannot report an invoice, credit note or debit note to the IRP if it is older than 30 days. It applies from 1 April 2025.

What is the turnover limit for e-invoice?

E-invoice is compulsory once aggregate turnover crossed Rs 5 crore in any financial year from 2017-18, with some sectors exempt.

Can I make an e-way bill for an old invoice?

Only if the invoice or challan is dated within the last 180 days.

How long can an e-way bill be extended?

Up to 360 days from the date it was first generated.

Can I cancel an e-invoice after 24 hours?

No. After 24 hours, issue a credit note instead.

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