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The Owner's 5-Minute Daily Business Check
मालिक का रोज़ 5 मिनट का बिज़नेस चेक: सेल, उधारी, स्टॉक और कैश
Six numbers every business owner should see daily from BUSY: sales, collection, dues, payables, stock days and cash. What each tells you and what to do.
Most owners look at their books only when the CA asks or when cash runs short. By then the problem is weeks old. A short daily look at six numbers catches it early. It takes five minutes if the numbers are ready for you, and a lot longer if you have to call the office for each one.
The six numbers
| Number | What it tells you | Act when |
|---|---|---|
| Today's and this month's sales | Is the business moving as planned? | Month-to-date is well behind last year's same days |
| Collection | Is money actually coming in? | Collection stays below sales for two or three weeks running |
| Receivables and average payment days | How much is stuck with parties, and for how long | Average days keep rising, or one party's dues jump |
| Payables due this week | What you must pay soon | Due amount is more than expected cash in |
| Stock in days of sales | Closing stock divided by average daily sales | Days go up while sales stay flat: you are over-buying |
| Cash and bank balance | Your cushion | It falls for several days without a reason you know |
How to read them together
- Sales up, collection flat: you are financing your customers. Check who has not paid (see party credit score).
- Sales flat, stock days up: purchases are running ahead of demand. Hold fresh orders for slow items (see clearing old stock).
- Payables due more than cash plus expected collection: plan the payments now, not on the due date.
- Everything fine but gross profit falling: look at margin by item group (see item-group profit).
Getting the numbers without calling the office
In BUSY each of these is a separate report, on the office PC. If you are travelling, someone has to open them and send you screenshots. Bharat Cloud Sync sends your BUSY data to your own online portal every few minutes, and its Business Snapshot shows all six numbers on one screen on your phone, with month-wise sales against collection.
Make it a habit
Same time daily
Morning tea or before leaving for the shop.
Compare, not just look
Against yesterday, last month and last year.
One action
Pick one call or decision from what you saw.
Related: Party credit score · Bill-by-bill outstanding in BUSY · Bharat Cloud Sync
Disclaimer: This article is general information for business owners, accountants and tax professionals, written by Bharat Busy Care as understood on the date shown below. It is not legal, tax or professional advice. GST, income-tax and other laws, rates, forms, due dates and portal steps change often: check the current Acts, rules, notifications, circulars and official advisories, and consult your CA or tax practitioner before acting on it. BUSY menu names can differ by version, plan and configuration; take a backup before changing settings. Bharat Busy Care is not responsible for any loss arising from the use of this information. BUSY is a trademark of its owner; Bharat Busy Care is an Authorised BUSY Platinum Partner. See our terms.
अस्वीकरण: यह लेख केवल सामान्य जानकारी के लिए है, कानूनी या टैक्स सलाह नहीं है। नियम बदलते रहते हैं; कोई भी निर्णय लेने से पहले नवीनतम अधिसूचना देखें और अपने CA / टैक्स सलाहकार से सलाह लें।
Updated 14-11-2026 · Bharat Busy Care, Authorised BUSY Platinum Partner
FAQ
What is stock in days of sales?
Closing stock value divided by average sales per day (at cost). If stock is Rs 13.6 lakh and you sell Rs 22,000 a day at cost, you hold about 62 days of stock.
How often should an owner check these numbers?
Daily for sales, collection and cash; weekly for receivables, payables and stock days is enough for most traders.
Can I see these numbers on my phone?
Yes, if your BUSY data is synced online. Bharat Cloud Sync shows them on your own portal, updated every few minutes.
Talk to a BUSY expert
Call or message us; we answer in Hindi or English.